Last modified: May 25, 2018 ( view archived versions )
Thanks for entrusting DataCook with your data, your source code, and your personal information. Holding onto your private information is a serious responsibility, and we want you to know how we're handling it.
What information DataCook collects and why
Information from website browsers
If you're just browsing the website, we collect the same basic information that most websites collect. We use common internet technologies, such as cookies and web server logs. This is stuff we collect from everybody, whether they have an account or not.
The information we collect about all visitors to our website includes the visitor’s browser type, language preference, referring site, additional websites requested, and the date and time of each visitor request. We also collect potentially personally-identifying information like Internet Protocol (IP) addresses.
Why we collect this information
We collect this information to better understand how our website visitors use DataCook, and to monitor and protect the security of the website.
Information from users with accounts
If you create an account, we require some basic information at the time of account creation. You will create your own Member name and password, and we may ask you for a valid email address. You also have the option to give us more information if you want to, and this may include "Member Personal Information."
"Member Personal Information" is any information about one of our users which could, alone or together with other information, personally identify him or her. Information such as a Member name and password, an email address, a real name, and a photograph are examples of “Member Personal Information.” Member Personal Information includes Personal Data as defined in the General Data Protection Regulation.
Member Personal Information does not include aggregated, non-personally identifying information. We may use aggregated, non-personally identifying information to operate, improve, and optimize our website and service.
Why we collect this information
- We need your Member Personal Information to create your account, and to provide the services you request, including to provide the DataCook service, the member service (redonion.us), the Marketplace service, or to respond to support requests.
- We use your Member Personal Information, specifically your Member name, to identify you on DataCook and redonion.us.
- We use it to fill out your profile and share that profile with other users if you ask us to.
- We will use your email address to communicate with you, if you've said that's okay, and only for the reasons you’ve said that’s okay. Please see our section on email communication for more information.
- We use Member Personal Information and other data to make recommendations for you, such as to suggest Recipes you may want to follow or contribute to. For example, when you fill out an interest survey at account creation, we learn from it — as well as from your public behavior on DataCook, such as the Recipes you add — to determine your data interests, and we recommend similar data or Recipes. These recommendations are automated decisions, but they have no legal impact on your rights.
- We use your Member Personal Information for internal purposes, such as to maintain logs for security reasons, for training purposes, and for legal documentation.
- We limit our use of your Member Personal Information to the purposes listed in this Privacy Statement. If we need to use your Member Personal Information for other purposes, we will ask your permission first. You can always see what information we have, how we're using it, and what permissions you have given us in your Member settings.
Our legal basis for processing information
Under certain international laws (including GDPR), DataCook is required to notify you about the legal basis on which we process Member Personal Information. DataCook processes Member Personal Information on the following legal bases:
- When you create a DataCook account, you provide your Member name and an email address. We require those data elements for you to enter into the Terms of Use agreement with us, and we process those elements on the basis of performing that contract. We also process your Member name and email address on other bases. If you have a DataCook Hosted, DataCook Enterprise, or other paid account with us, there will be other data elements we must collect and process on the basis of performing that contract. DataCook does not collect or process a credit card number, but our third-party payment processor does.
- Generally, the remainder of the processing of personal information we perform is necessary for the purposes of our legitimate interests. For example, for security purposes, we must keep logs of IP addresses that access DataCook, and in order to respond to legal process, we are required to keep records of users who have sent and received DMCA takedown notices.
- If you would like to request erasure of data we process on the basis of consent or object to our processing of personal information, please use our Privacy contact form.
What information DataCook does not collect
We do not intentionally collect sensitive personal information, such as social security numbers, genetic data, health information, or religious information. Although DataCook does not request or intentionally collect any sensitive personal information, we realize that you might store this kind of information in your account, such as in a repository or in your public profile. If you store any sensitive personal information on our servers, you are responsible for complying with any regulatory controls regarding that data.
If you're a child under the age of 13, you may not have an account on DataCook. DataCook does not knowingly collect information from or direct any of our content specifically to children under 13. If we learn or have reason to suspect that you are a Member who is under the age of 13, we will unfortunately have to close your account. We don't want to discourage you from learning to data, but those are the rules. Please see our Terms of Use for information about account termination. Other countries may have different minimum age limits, and if you are below the minimum age for providing consent for data collection in your country, you may not use DataCook without obtaining your parents' or legal guardians' consent.
We do not intentionally collect Member Personal Information that is stored in your repositories or other free-form content inputs. Information in your repositories belongs to you, and you are responsible for it, as well as for making sure that your content complies with our Terms of Use. Any personal information within a Member's repository is the responsibility of the repository owner.
Repository contents
DataCook employees do not access private repositories unless required to for security reasons, to assist the repository owner with a support matter, or to maintain the integrity of the service.
If your repository is public, anyone (including us and unaffiliated third parties) may view its contents. If you have included private or sensitive information in your public repository, such as email addresses or passwords, that information may be indexed by search engines or used by third parties. In addition, while we do not generally search for content in your repositories, we may scan our servers for certain tokens or security signatures, or for known active malware.
How we share the information we collect
We do share Member Personal Information with your permission, so we can perform services you have requested or communicate on your behalf. For example, if you purchase an integration or other Developer Product from our Marketplace, we will share your account name to allow the integrator to provide you services. Additionally, you may indicate, through your actions on DataCook, that you are willing to share your Member Personal Information. For example, if you join an organization, the owner of the organization will have the ability to view your activity in the organization's access log. We will respect your choices.
We do not share, sell, rent, or trade Member Personal Information with third parties for their commercial purposes, except where you have specifically told us to (such as by buying an integration from Marketplace).
We do not host advertising on DataCook. We may occasionally embed content from third party sites, such as YouTube, and that content may include ads. While we try to minimize the amount of ads our embedded content contains, we can't always control what third parties show. Any advertisements on individual DataCook Pages or in DataCook repositories are not sponsored by, or tracked by, DataCook.
We do not disclose Member Personal Information outside our services, except in the situations listed in this section or in the section below on Compelled Disclosure.
We do share certain aggregated, non-personally identifying information with others about how our users, collectively, use DataCook, or how our users respond to our other offerings, such as our conferences or events. For example, we may compile statistics on the usage of open source licenses across DataCook. However, we do not sell this information to advertisers or marketers.
We do share Member Personal Information with a limited number of third party vendors who process it on our behalf to provide or improve our service, and who have agreed to privacy restrictions similar to our own Privacy Statement by signing data protection agreements. Our vendors perform services such as payment processing, customer support ticketing, network data transmission, and other similar services. When we transfer your data to our vendors under >Privacy Shield, we remain responsible for it. While DataCook processes all Member Personal Information in the United States, our third party vendors may process data outside of the United States or the European Union. If you would like to know who our third party vendors are.
We do share aggregated, non-personally identifying information with third parties. For example, we share the number of adding contents on a repository, or in the event of a security incident, we may share the number of times a particular file was accessed.
We may share Member Personal Information if we are involved in a merger, sale, or acquisition. If any such change of ownership happens, we will ensure that it is under terms that preserve the confidentiality of Member Personal Information, and we will notify you on our website or by email before any transfer of your Member Personal Information. The organization receiving any Member Personal Information will have to honor any promises we have made in our Privacy Statement or in our Terms of Use.
Public information on DataCook
Much of DataCook is public-facing. If your content is public-facing, third parties may access and use it in compliance with our Terms of Use, such as by viewing your profile or repositories or pulling data via our API. We do not sell that content; it is yours. However, we do allow third parties, such as research organizations or archives, to compile public-facing DataCook information. Other third parties, such as data brokers, have been known to scrape DataCook and compile data as well.
Your Personal Information, associated with your content, could be gathered by third parties in these compilations of DataCook data. If you do not want your Personal Information to appear in third parties’ compilations of DataCook data, please do not make your Personal Information publicly available and be sure to configure your email address to be private in your Member settings. We currently set users' email address private by default, but legacy DataCook users may need to update their settings.
If you would like to compile DataCook data, you must comply with our Terms of Use regarding scraping and privacy, and you may only use any public-facing Personal Information you gather for the purpose for which our Member has authorized it. For example, where a DataCook Member has made an email address public-facing for the purpose of identification and attribution, do not use that email address for commercial advertising. We expect you to reasonably secure any Personal Information you have gathered from DataCook, and to respond promptly to complaints, removal requests, and "do not contact" requests from DataCook or DataCook users.
Similarly, contents on DataCook may include publicly available Personal Information collected as part of the collaborative process. In the event that a DataCook contents contains publicly available Personal Information that does not belong to DataCook users, we will only use that Personal Information for the limited purpose for which it was collected, and we will secure that Personal Information as we would secure any Member Personal Information. If you have a complaint about any Personal Information on DataCook, please see our section on resolving complaints.
Third party applications
You have the option of enabling or adding third party applications, known as "Developer Products," to your account. These Developer Products are not necessary for your use of DataCook. We will share your Member Personal Information to third parties when you ask us to, such as by purchasing a Developer Product from the Marketplace; however, you are responsible for your use of the third party Developer Product and for the amount of Member Personal Information you choose to share with it. You can check our API documentation to see what information is provided when you authenticate into a Developer Product using your DataCook profile.
DataCook applications
You also have the option of adding applications from DataCook, such as our Desktop app, our member service(redonion.us), our Electron or Atom applications, or other account features, to your account. These applications each have their own terms and may collect different kinds of Member Personal Information; however, all DataCook applications are subject to this Privacy Statement, and we will always collect the minimum amount of Member Personal Information necessary, and use it only for the purpose for which you have given it to us.
How you can access and control the information we collect
If you're already a DataCook Member, you may access, update, alter, or delete your basic Member profile information by editing your Member settings or contacting DataCook E-mail. You can control the information we collect about you by limiting what information is in your profile, by updating out of date information.
Data retention and deletion of data
Generally, DataCook will retain Member Personal Information for as long as your account is active or as needed to provide you services.
We may retain certain Member Personal Information indefinitely, unless you delete it or request its deletion. For example, we don’t automatically delete inactive Member accounts, so unless you choose to delete your account, we will retain your account information indefinitely.
If you would like to cancel your account or delete your Member Personal Information, you may do so in your Member settings. We will retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements, but barring legal requirements, we will delete your full profile (within reason) within 90 days. You may contact DataCook E-mail to request the erasure of the data we process on the basis of consent within 30 days.
After an account has been deleted, certain data, such as contributions to others' repositories and comments in others' issues, will remain. However, we will delete or deidentify your personal information, including your Member name and email address, from the author field of issues, pull requests, and comments by associating them with the ghost Member.
Our use of cookies and tracking
Cookies
DataCook may uses cookies to make interactions with our service easy and meaningful. We use cookies (and similar technologies, like HTML5 localStorage) to keep you logged in, remember your preferences, and provide information for future development of DataCook. We also may use cookies to identify a device, for security reasons. By using our websites(datacook.org and redonion.us), you agree that we can place these types of cookies on your computer or device. If you disable your browser or device’s ability to accept cookies, you will not be able to log in or use DataCook’s services.
We provide a web page on cookies and tracking that describes the cookies we set, the needs we have for those cookies, and the types of cookies they are (temporary or permanent). It also lists our third party analytics and service providers and details exactly which parts of our website we permit them to track.
Tracking and analytics
We use a number of third party analytics and service providers to help us evaluate our users' use of DataCook; compile statistical reports on activity; and improve our content and website performance. We only use these third party analytics providers on certain areas of our websites, and all of them have signed data protection agreements with us that limit the type of personal information they can collect and the purpose for which they can process the information. In addition, we use our own internal analytics software to provide features and improve our content and performance.
We do not currently respond to your browser's Do Not Track signal, and we do not permit third parties other than our analytics and service providers to track DataCook users' activity over time on DataCook. We do not track your online browsing activity on other online services over time.
How DataCook secures your information
We try to take measures reasonably necessary to protect Member Personal Information from unauthorized access, alteration, or destruction; maintain data accuracy; and help ensure the appropriate use of Member Personal Information.
In the event of a data breach that affects your Member Personal Information, we will act promptly to mitigate the impact of a breach and notify any affected users without undue delay.
Transmission of data on DataCook is encrypted using SSH, HTTPS, and SSL/TLS.
No method of transmission, or method of electronic storage, is 100% secure. Therefore, we cannot guarantee its absolute security.
DataCook's global privacy practices
We store and process the information that we collect in the United States in accordance with this Privacy Statement (our subprocessors may store and process data outside the United States). However, we understand that we have users from different countries and regions with different privacy expectations, and we try to meet those needs even when the United States does not have the same privacy framework as other countries'.
We provide the same standard of privacy protection — as described in this Privacy Statement — to all our users around the world, regardless of their country of origin or location, and we are proud of the levels of notice, choice, accountability, security, data integrity, access, and recourse we provide. We work hard to comply with the applicable data privacy laws wherever we do business part of a cross-functional team that oversees our privacy compliance efforts. Additionally, if our vendors or affiliates have access to Member Personal Information, they must sign agreements that require them to comply with our privacy policies and with applicable data privacy laws.
In particular:
- DataCook provides clear methods of unambiguous, informed consent at the time of data collection, when we do collect your personal data using consent as a basis.
- We collect only the minimum amount of personal data necessary for our purposes, unless you choose to provide more. We encourage you to only give us the amount of data you are comfortable sharing.
- We offer you simple methods of accessing, correcting, or deleting the Member Personal Information we have collected.
- We provide our users notice, choice, accountability, security, and access, and we limit the purpose for processing. We also provide our users a method of recourse and enforcement. These are the Privacy Shield Principles, but they are also just good practices.
How we respond to compelled disclosure
DataCook may disclose personally-identifying information or other information we collect about you to law enforcement in response to a valid subpoena, court order, warrant, or similar government order, or when we believe in good faith that disclosure is reasonably necessary to protect our property or rights, or those of third parties or the public at large.
In complying with court orders and similar legal processes, DataCook strives for transparency. When permitted, we will make a reasonable effort to notify users of any disclosure of their information, unless we are prohibited by law or court order from doing so, or in rare, exigent circumstances.
How we, and others, communicate with you
We will use your email address to communicate with you, if you've said that's okay, and only for the reasons you’ve said that’s okay. For example, if you contact our Support team with a request, we will respond to you via email. You have a lot of control over how your email address is used and shared on and through DataCook. You may manage your communication preferences in your Member settings.
Depending on your email settings, DataCook may occasionally send notification emails about changes in a repository you’re watching, new features, requests for feedback, important policy changes, or offer customer support. We also send marketing emails, but only with your consent, if you opt in to our list. There's an unsubscribe link located at the bottom of each of the marketing emails we send you. Please note that you can not opt out of receiving important communications from us, such as mails from our Support team or system emails, but you can configure your notifications settings in your profile.
Our emails might contain a pixel tag, which is a small, clear image that can tell us whether or not you have opened an email and what your IP address is. We use this pixel tag to make our email more effective for you and to make sure we’re not sending you unwanted email.
Resolving complaints
If you have concerns about the way DataCook is handling your Member Personal Information, please let us know immediately. We want to help. You may email us directly at privacy@datacook.org with the subject line "Privacy Concerns." We will respond promptly — within 45 days at the latest.
Dispute resolution process
In the unlikely event that a dispute arises between you and DataCook regarding our handling of your Member Personal Information, we will do our best to resolve it. If we cannot, we have selected JAMS, an independent dispute resolution provider, to handle unresolved Privacy Shield complaints. If we are unable to resolve your concerns after a good faith effort to address them, you may contact JAMS and submit a Privacy Shield claim (https://www.jamsadr.com/file-an-eu-us-privacy-shield-or-safe-harbor-claim). JAMS is a US-based private alternate dispute resolution provider, and we have contracted with JAMS to provide an independent recourse mechanism for any of our users for privacy concerns at no cost to you. You do not need to appear in court; you may conduct this dispute resolution process via telephone or video conference. If you are not based in the EU or EEA, but you would still like to use the JAMS arbitration process to resolve your dispute, please let us know and we will provide access to you.
Additionally, if you are a resident of an EU member state, you have the right to file a complaint with your local supervisory authority.
Independent arbitration
Under certain limited circumstances, European Union individuals may invoke binding Privacy Shield arbitration as a last resort if all other forms of dispute resolution have been unsuccessful. To learn more about this method of resolution and its availability to you, please read more about Privacy Shield (https://www.privacyshield.gov/article?id=ANNEX-I-introduction). Arbitration is not mandatory; it is a tool you can use if you choose to.
We are subject to the jurisdiction of the Federal Trade Commission.
Changes to our Privacy Statement
Although most changes are likely to be minor, DataCook may change our Privacy Statement from time to time. We will provide notification to Users of material changes to this Privacy Statement through our Website at least 30 days prior to the change taking effect by posting a notice on our home page or sending email to the primary email address specified in your DataCook account. We will also update our Site Policy repository, which tracks all changes to this policy. For changes to this Privacy Statement that do not affect your rights, we encourage visitors to check our Site Policy repository frequently.
Contacting DataCook
Questions regarding DataCook's Privacy Statement or information practices should be directed to our Privacy contact email( privacy@datacook.org ).